Office Management

- planning and setting up office environment and - processes
- planning admin processes according to strategy
- personal assistant work
- project management/coordination
- keeping up the appearances and office up and running providing full operational service + e.g. filing receipts and documents
- translation work: FI-EN / EN-FI
- proofreading + -writing
- travel arrangements
- phone/filtering calls and requests + calendar managements, external communication etc.
- meeting secretary work: booking meeting rooms, producing agendas and meeting minutes
- negotiating, organizing and purchasing of office supplies and equipment
- document drafting, layout designing
- information search and -filtering
- coordinating contracts and services with premises: office premises issues/matters, cooperation with cleaning service, renovation + all other services

HR / HRM

- recruitment: managing entire onboard workflow: taking part in recruitment process; job announcements, application screenings, background checks, interviews, handling inquiries, schedules, tests, managing documentation, contracts, health checks, introduction programs etc.
- Research work, assisting in headhunting
- project management in HR software implementation process
- project management support in HR/HRM project [for example employee queries]
- administrating and updating HR database and following that local policies, regulations and practices are followed and according to Finnish employment law + other related laws
- implementing and updating local Finnish HR policies locally collaboration with your company's HRM + directors
- end-to-end support and advice on employment life-cycle related tasks and your company's HR strategy based functions 
- supporting and advising your company's employees on local HR policies, practices and issues
- coordinating and handling lease-car company matters: contracts, amendments etc.
- coordinating, arranging occupational health-care related matters, occupational health care action-plans with service provider on yearly basis and keeping confidential archive + coordinating related KELA matters
- work-safety matters and arrangements locally, representing the employer (your company)

PR / Business Communication

- co-representing your company at trade fairs and business exhibitions
- assisting in planning design of marketing material
- assisting in planning visual design and layout of websites
- updating websites with WordPress system or similar
- Intranet and SoMe updates
- internal/external company communication
- customer service on issues, claims, invoice matters + other customer related matters
- event arrangements; parties, gatherings, customer meetings etc. and if needed, acting as a hostess

Finance

- payroll admin: preparing and communicating payroll changes plus other payroll related information on monthly basis for salary calculator
- purchase ledger and accounts receivable admin on weekly basis
- organizing + pay-outs of employee expenses on monthly basis
- coordinating tax authority related matters, keeping archive
- coordinating and arranging pension company related matters and keep archive
- coordinating accounting-, auditing matters
- paying out vendor invoices in net bank
- invoicing
- debtoring and claim processing
- reconciliations
- assisting in month-end and year-end closings  (long-term clients only)